Where did i Put that Email? ...Skip the Email, just share it on your google drive.

Advantages of using Google drive or other shared spaces.

I would like to list some reasons to start using cloud storage and stop using email as your only collaborating tool.

Where did i put that email??

• Space limitations. Must emails have a quota of how much data can be sent through an email. So if you have a large file or picture, it is not possible to send via email.

• Different versions of the same document. Sometimes while collaborating the document that is being work on has several revisions or versions and it would be hard to keep up with which is the latest version when you have several email with attachments and worse if several people is modifying the same document. On a shared document it is only one document that is online, and of course that would be the latest version.

• Save one log in. This might not apply to everybody, but in our district, students that use chromebooks, have to log in on wifi, then to their google account and since the only email they can access is the one provided by the district (microsoft) then, there it goes another log in if the document is sent by email. However if it is shared, they would be able to see it on their google drive without having to log in.

• Privacy settings. The user that shared the file can decide who can view or who can edit the 

• Better organised. It is a bad practice but users tend to use their email as a cloud storage and then have a hard time trying to keep up with it.

I am sure that there are other advantages that i didn't cover but those are all I could come up with really fast.

So my tip for today:

Stop using your  email as a cloud storage.  Start using your google drive or one drive, after all they work better for collaborating and they are free :).

See you soon with more tools.